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Facility Rentals & Permits

An approved application is necessary to use indoor or outdoor spaces in Evanston/Skokie School District 65.

As outlined in board policy and board-approved procedures, a Building Use permit, Hold Harmless agreement, and where applicable, City of Evanston Temporary Food Event Permit*, Certificate of Insurance, and fees are required (see the table below).

Applications are reviewed to ensure availability and to identify required documentation and fees. Use of space at the Joseph E. Hill Education Center (JEH) is available only for district, school, or PTA-sponsored activities.

Completed applications can be emailed to jacksonr@district65.net. Only completed applications with all required documentation will be processed. Applications are processed in the order in which they are received. Please allow up to (10) days for applications to be processed. Applicable fees are due (7) days prior to the activity.

For more information about the fee schedule, JEH Board Room availability, or permit processing, please contact the Buildings and Grounds Department at (847) 424-2420.

facility rental

District 65 Facility Rental Process

  1. Review Rental Terms & Requirements
  2. Determine the Rental Class for your Organization and Calculate your Expected Cost
  3. As of September 1, District 65 has moved to IncidentIQ Events for facility rentals and permits.  Organizations must create an account and then submit a request for space. Please read our rental terms and fees carefully so you understand the cost and obligations.

Please expect an email from IncidentIQ. Event requests will be reviewed and either accepted or denied based on availability of the space. Please note that school needs and programming will always be prioritized, and outside rental requests during the school day are not accepted.

New Organization and New User

Events: Entering a Request Best Practices Video

No individual or organization may use District 65 facilities without a valid permit, payment of applicable fees, and submission of all required documents.

DOCUMENT(S) PUBLIC PTA SPONSORED
(*HIGH RISK)		 PTA SPONSORED
(ALL OTHER)		 SCHOOL SPONSORED
(*HIGH RISK)		 SCHOOL SPONSORED
(ALL OTHER)
Application for Use, Non-Discrimination, and Hold Harmless completed and signed Required Required Required Required Required
Certificate of Insurance for $1 million naming D65 as additional insured Required Required N/A Required N/A

Any event where food is provided to the general public, the City of Evanston requires a Temporary Food Event Permit

Facts on Food Permits and D65 Kitchen Use

 Required Required Required Required Required
*High risk activities include, but are not limited to, physical activities, martial arts, fun fairs or use of water, fire, ladders or scaffolding.

 

  • District 65 will review the request and respond with yes, no, or request more information.

  • Have a great event!