Event & Vendor Partner Opportunity Assessment

  • Opportunity Assessment Background

    To live up to its goals of being a fully inclusive magnet school at all levels, King Arts’ PTA will complete the equity-focused process to ensure the events and community partnerships we’re working with reflect our school’s vision, mission, and magnet school goals. 

    The assessment tool reflects equity-focused questions to address throughout the planning and execution of each PTA initiative/event.  

    Guiding Principles

    • Prioritize the needs of children, families, and community members who have been historically marginalized and/or underrepresented.
    • Strive to be inclusive and welcoming of all groups, especially those that have been historically marginalized or excluded.
    • Be accountable for IMPACT regardless of intention. 
    • Explore opportunities to partner with Evanston/Skokie vendors that represent our mission, vision, values, and magnet focus.
    • This is a living document. As we use it, we anticipate and welcome changes to improve it.

    King Arts PTA Event & Vendor Partner Opportunity Assessment


    • Audience/ Participants: Who are the intended audience and/or participants for this initiative or event? Why? 
      • Except for affinity spaces, does the intended audience/participants reflect the diversity of the student and family population?
      • Who is being centered? 
      • Who is invisible or ignored?
    • What are the intended IMPACT and OUTCOMES of this initiative or event?
      • What barriers may limit participation in this initiative? 
        • Busing and/or location of events in relation to students’/families’ homes
        • Timing of events
        • Costs for participation (consider alternatives such as suggested donations)
        • Childcare needs
        • Languages spoken, including parents/caregivers/guardians who don’t speak English or for whom English is a second language
        • Is the event/initiative accessible to people with disabilities?
        • Will we provide food? What type? (This can increase participation but can also limit participation for individuals with food allergies, cultural requirements, etc. How can we reduce risk?)
        • Is the location, nature, and culture of our initiative/event one that is safe for BIPOC, LGBTQIA+, or other marginalized people that reflect our school community? 
    • How are we conducting outreach to create awareness and a sense of welcomeness among the intended audience/participants?
      • What modes of communication are we using? Are these likely to reach 
        our intended audience/participants? Why or why not?
      • Who is involved in outreach? Do they have authentic relationships with 
        the intended audience/participants? 
      • Are the vendor partners we’re soliciting representative of our school community? Do they support/value our magnet focus?
    • How will we gather feedback from the audience/participants/vendor participants after the initiative or event?

    King Arts PTA Event & Vendor Partner Opportunity Assessment 


    What businesses/organizations are we partnering with?

    • Have we partnered with BIPOC-owned businesses/organizations? 
    • Are the businesses/organizations representative of the diversity of the school community?
    • Are the businesses/organizations supportive and/or reflective of our magnet focus:
      • Literary
      • Drama
      • Media & Visual Arts
      • Drama
      • Vocal and Instrumental Music

     Who participated? Were participants and partner vendors reflective of the school student/family demographics?

    • Yes 
    • No

    What were the IMPACT and OUTCOMES of the initiative or event?

    • How did the initiative or event support or advance equity?
    • How did the initiative or event support or advance our magnet focus?
    • Were there any unintended or negative impacts or outcomes, especially related to equity, inclusiveness, belonging or our magnet focus? Describe.
    • What can we do now to address these?
    • What can we do going forward to address and/or avoid these?

    How did the people who attended/participated experience the initiative or event? 

    • Did we effectively gather feedback from our entire community (not just the folks who regularly share feedback)?
    • What changes could improve this initiative or event in the future?  

    Following the conclusion of each initiative and event, update the King Arts Event and Vendor Partner Database